Office Coordinator

FLORIDA INTERNATIONAL UNIVERSITY   Miami, FL   Full-time     Administration / Clerical
Posted on July 8, 2024
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Office Coordinator


Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.


The Herbert Wertheim College of Medicine is currently seeking an Office Coordinator to join our team of professionals.

Duties Include:

  • Coordinates the daily operations of the Herbert Wertheim College of Medicine (HWCOM) NeighborhoodHELP (NHELP) scheduling office by greeting visitors, answering telephone calls, responding to emails, scheduling, and updating mobile health center and household visits for NHELP. Registers NHELP household members in the Electronic Medical Records (EMR). Serves as a backup for supervisor and provides coverage for staff as needed.
  • Oversees the coverage for household visits by utilizing faculty physician and resident's household assignments. Confirms and reminds supervising faculty, students, and safety officer of upcoming visits by providing key information, such as date, time, zoom and location.
  • Provides ongoing training and support to the NHELP scheduling team. Performs quality audits pertaining to team functions.
  • Coordinates with NHELP staff to ensure care coordination. Updates available resources for NHELP participants as they become available. Assigns scheduling tasks as needed.
  • Plans and schedules staff office meetings and assists with preparing the agenda and materials needed for the meetings
  • Provides feedback and supports the leadership team with review/revision and implementation of internal procedures.
  • Schedules uber rides for patients and provides support to staff on Mobile Health Clinics.
  • Handles confidential information and ensures policies and procedures are being followed.
  • Performs other related duties as assigned or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


  • High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.


For more information or to apply, please visit us on-line at and reference job opening ID 532312.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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