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City of Tega Cay

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Tega Cay , SC
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Municipal Clerk

City of Tega Cay
Tega Cay, SC Full-time
Posted on September 12, 2019

Under general supervision, performs responsible administrative, secretarial, and clerical assistance.
Work involves providing professional, courteous customer service at all times; performing related
duties as assigned; providing administrative and secretarial support to the City Manager; providing
administrative and secretarial support to City Council as required; managing the City’s retention
schedule of files and records and responding to requests for the same; and publicly noticing all City
meetings. Reports to the City Manager.

MINIMUM TRAINING AND EXPERIENCE: Requires a Bachelor’s degree in office management or related field supplemented by three to five years of experience in a clerical or secretarial position with one year at an executive level with public contact; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Preference will be given to those candidates whom possess certification as a Certified Municipal Clerk

ESSENTIAL JOB FUNCTIONS:
Provides administrative and secretarial support to City Council and the City Manager; maintains
calendars of Contracts and Agreements; researches and compiles information for reports; composes
and/or prepares routine and confidential reports, Council agendas, meeting minutes, and
correspondences. Assists as necessary in planning / coordination of various City meetings, events,
and functions.

Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate
personnel; takes messages as needed.

Assists in covering the reception desk at City Hall as needed, including greeting and assisting office
visitors.

Receives and/or reviews a variety of reports and records such as e-mail, telephone calls and
messages, drafts of letters and reports, website and bulletin board postings, and audio/video
recordings.

Responds to inquiries and concerns from the public regarding actions taken by the Council or
Manager, and takes necessary actions to see that concerns are addressed to the appropriate
department. Handles the responsibility of the Freedom of Information Act compliance.

Prepares and/or processes a variety of documentation such as agendas for meetings, Council
meeting books, public notices, approved Council minutes / ordinances / resolutions, / proclamations
and reports.

Indexes and maintains city ordinances, proclamations, and resolutions records.

Serves as custodian of the City’s official records, ensuring the proper maintenance, filing,
safekeeping and destruction of all official municipal documents; prepares related reports.

Responsible for maintaining and codification of the Code of Ordinances, rules and regulations.

Maintains recorded data of the meetings of Council, and litigation files in legal order.

Maintains memberships and terms of office of all Boards, Commissions, Committees.

Maintains a calendar of City Council’s scheduled meeting times and topics and disseminates the
information to the public upon approval.

Attends trainings, meetings, seminars, and/or workshops to enhance job knowledge and skills,
including but not limited to the Municipal Clerks Institute.

Serves as liaison between the City Council, Manager’s Office and the general public.

Attends all meetings of City Council.

Coordinates activities with those of other divisions, departments and agencies as appropriate.

Operates a variety of office equipment and machinery such as telephone system, calculator, copy
machine, computer, printer, fax machine, and dictation machine.

Uses standard office tools; a variety of supplies such as general office supplies; and a variety of
computer software such as Microsoft Office Suite and Adobe Acrobat.

Interacts and communicates with various groups and individuals such as City Manager, City
Council, department heads, City staff, committees, commissions, boards and the general public.




Salary dependent upon qualifications. 

City of Tega Cay is an Equal Opportunity Employer